itslearning gives you a digital environment where students can explore the opportunities offered by internet without exposing their data to the outside world. But even though the information on itslearning remains within the school, there are still a number of issues you need to consider to ensure your student’s eSafety – and this includes using the privacy and policy features in itslearning.
How does it work?
Let's start with an example. In a hierarchy with four fictional schools – Chesterson, Springfield, Whitneyville, and Enfield – Chesterson has discovered that a group of pupils have been bullying others through the internal messaging system.
To put an end to this, the headteacher at Chesterson decides to turn off internal messages for all pupils, and she asks the system administrator to disable the messaging system on the Pupil profile. This can be done with a simple click in the privacy settings of the Pupil profile.
The system administrator has a better idea. He points out that editing the profile would disable the messaging system for all pupils in all four schools. Knowing how extensively the messaging system is used by the other schools in the hierarchy, he argues that this is a really bad idea.
Instead, the system administrator asks the headteacher to consider using policies. He argues that the best option is to create a policy and assign it to the misbehaving pupils at Chesterson. This would stop the bullies from using the messaging system, while enabling everyone else to continue to use it.
The headteacher agrees, and, instead of blocking the messaging system from all pupils at Chesterson, Springfield, Whitneyville, and Enfield, the administrator simply suspends the privilege for four individual pupils at Chesterson School.
Privacy and policies – what’s the difference?
Privacy settings are used on profiles (teachers, staff, parents, guests, students, etc.), and they decide which users groups can communicate together. For example, you can use the privacy settings to prevent students from sending messages to, and receiving them from, staff at other schools. You can also use privacy settings to decide which users are visible in searches. For instance, you can make all students invisible, so they don’t appear when someone searches the messaging system's contact list.
While privacy settings are used on profile level, policy settings are used on individual users or groups of users – and always override the privacy settings. You can combine different policy settings for users (for example, you can prevent a user from using the messaging system and stop them creating new projects) and you can assign multiple policies to a user.
The policies create a flexible system, allowing schools to have their own rules, independent of the other schools in a site.
Read more about how to get started privacy and policies in the online help.
Posted on March 28, 2011
by Øyvind Flatnes filed under